Blog
Short, practical articles about IT in small and medium-sized companies.
Invoices between your own companies: when downloading from KSeF is enough, and when you need to connect two ERP systems
At 20 invoices a month between your companies, KSeF downloads and a balance check are enough. Integration pays only with goods flow and 100+ documents.
AI CV screening in a 10–50 person company: what to hand to the model, what you must not, and when it pays at all
AI can pull facts from 200 CVs in an hour, but never let it reject candidates. Volume threshold, GDPR, EU AI Act from December 2027 and a one-page process.
An email with personal data went to the wrong person: how a small Polish company decides whether to report the breach to UODO, and makes the 72-hour deadline
Personal data emailed to the wrong person or a lost USB stick: how to assess risk in 2 hours and choose log only, UODO notification or informing people.
Shift rotas in a 10–50 person company: when Excel is enough, when to buy an app, and when to build your own tool
How to choose a tool for shift scheduling: Excel with validation, an off-the-shelf app or custom software. Costs, timelines, two examples and a test for this week.
Machine translation in a 10–50 person company: which texts to hand to AI, which to review, and which to leave to a translator
Sort your company's texts into three buckets: translator only, translator plus review, human only. Glossary, data terms, costs and two export examples.
IT budget for 2027 in a 10–50 person company: three buckets, a reserve and a renewal list instead of last year's number
Split the IT budget into run costs, hardware replacement and projects, plus a 10–15% reserve. What gets pricier in 2027 and how to plan it in 3 hours.
Who actually controls your company domain: one hour of checking that can save your email and website
A domain registered to a web agency or ex-IT person is a common SME gap. How to check registrant, registrar and DNS in an hour, and what moving it costs.
Customer orders from PDFs and emails into ERP: when AI pays off, and when asking the customer for a CSV is enough
AI can key customer orders from PDFs and emails into your ERP, but 60% of the work is code mapping. Volume thresholds, PLN 15–40k costs, and when CSV wins.
Quality inspection records on tablets: Forms, Power Apps or a custom app — and when to stay on paper
Moving quality inspection records to tablets: Microsoft Forms, Power Apps or a custom app. Costs, timelines, and the volume below which paper is cheaper.
Online payments and ERP: why a payment gateway isn't a bank statement
Payment gateways don't work like a bank statement. We show what breaks between Przelewy24, PayU, Stripe and Comarch Optima or enova365 — and how to connect them properly.
Consignment stock in ERP: inventory at the customer that doesn't disappear in spreadsheets
Stock sitting at a customer or supplier is not lost — if your ERP sees it. Here is how to configure Comarch Optima, enova365 or Subiekt to track it.
Shared accounts on shift workstations: shift-friendly without losing the audit trail
Reception, warehouse, workshop, cash register — one Windows account for everyone. How to keep shift-friendly logins without losing the audit trail.
Export documents from ERP: CMR, packing list and EUR invoice without Word
CMR, packing list, export invoice and German-language item descriptions — all generated from ERP, not retyped by hand from the sales order.
Serial numbers in ERP: when serialization actually pays off for an SME
Serial tracking in ERP shortens warranty disputes and brings order to RMAs. But not every SME should turn it on. When it's worth starting — and how.
Electronic proof of delivery (ePOD): what actually changes in your invoicing cycle
Replacing paper delivery slips with an app on the driver's phone. What actually changes in invoicing, complaints and cash flow.
Customer credit limits in ERP: stop financing other people's problems
How to set realistic customer credit limits in your ERP so you don't fund insolvent clients. A practical guide for Polish SMEs selling B2B.
First weeks after ERP go-live: how to survive hypercare in an SME
Most ERP rollouts don't fail on go-live day. They fail in the first four weeks after it. How to plan the hypercare period in an SME and what to measure.
Production scheduling in SMEs: whiteboard, Excel or something between those and APS
Most SMEs plan production in Excel and on a magnetic board. When is that enough, when is it not, and when do you actually need APS? A practical guide.
AI for product descriptions: when it helps, when it quietly ruins your catalog
How to use AI sensibly for product descriptions in B2B/B2C catalogs. What works, what breaks and how to organise quality control.
Vulnerability management for SMEs: start patching before someone else patches you
847 vulnerabilities on the first scan, 23 of them critical. How to build a simple patching routine for a 25-person company — without a 50k SIEM.
Reporting database replica: how to offload the production ERP in an SME
Heavy reports slow down ERP for sales and warehouse staff. We show how to set up a reporting replica — without replacing the system.
Monitoring integrations between systems: how to know your data is actually flowing
In most SMEs integrations exist, but nobody knows whether they work today. How to build a simple monitor before a customer calls to complain.
Purchase invoice approval in ERP: who, up to how much, how fast, and why it isn't Excel
Invoices sitting a month on someone's desk, duplicate payments, late interest. How to build an approval matrix inside your ERP that works in a 10–50-person company, instead of letting invoices keep bouncing around email.
Writing a vendor brief for SME IT projects: how to describe the work before you ask for a quote
How to describe an IT project to vendors so quotes come back comparable and realistic. A practical guide for SMEs tired of the "20k to 180k" spread.
Shadow development in SMEs: the scripts, macros and mini-tools your owner has never seen
Excel macros, Access databases, PowerShell scripts, SQL procedures that just work. How to inventory them so you don't end up with a black box.
Intrastat for SMEs: when it starts to apply and how to stop making it a monthly fire drill
Intrastat turns on quietly after you cross an annual threshold. How to make it one ERP report instead of two days a month in Excel — and avoid the penalties.
Multi-currency in ERP for SMEs: stop losing money on FX and keep JPK clean
A Polish SME buying in USD or CNY and selling in EUR leaks more on FX than it sees. What your ERP must handle to show the truth — not an Excel after the fact.
Supplier retro rebates: how to collect the money the manufacturer already owes you
Manufacturer rebate programs are worth real money for SMEs. How to track thresholds, calculate what you're owed, and collect on time — without a third spreadsheet.
What an hour of IT downtime costs: a calculation method for SMEs
Before deciding how much to spend on backup, failover links or HA, calculate the cost of an hour of downtime. A simple method with a Polish SME example.
Business alerts from your ERP in an SME: when the system itself tells you something's off
How to set up business alerts from your ERP and line-of-business apps so your SME reacts to problems instead of drowning in notifications. Practical.
New branch office — IT from scratch. A practical checklist for SMEs
Opening a second office. What about the connection, accounts, printers, backup and ERP access? A practical checklist without corporate abstraction.
IT due diligence before selling your SME: what the buyer will actually check
What the buyer will check in your IT infrastructure before an acquisition. A seven-point checklist and three areas where SMEs look worst.
Access review in an SME: a quarterly tidy-up that takes two days, not two weeks
A quarterly access review for an SME — how to run it without spreadsheet gymnastics, what to look for in ERP, Microsoft 365, and the file share. A practical plan for 20–50 person firms.
Owner dashboard for an SME: what to put on one screen on Monday morning
What belongs on an SME owner's dashboard, where the numbers really live, and when Excel beats Power BI. A practical plan for 20–50 person Polish firms.
Counterparty verification in your ERP: from tax ID to VIES, registry and sanctions lists
Automatic verification of new counterparties in your ERP — company registry, VIES, court registry, sanctions lists — before the first invoice goes out. Practical plan for Polish SMEs.
Telephony integrated with the CRM: why sales reps still don't log calls, and what to do about it
A sales rep picks up the phone and doesn't know who's calling. The call never lands in the CRM. How to integrate telephony with the CRM and what actually changes.
Field service app for SMEs: when Field Service Management actually pays off
Field Service Management for small service companies: when a mobile app for field technicians pays off, and when Excel plus phone are still enough.
Batch traceability in small manufacturing: how to do it without a 300k system
A recall, a market complaint, a sanitary audit — without batch traceability you freeze the whole sale. How to do it in Comarch Optima or Subiekt without a 300k rollout.
Cash flow forecast for SMEs: the report everyone needs but almost nobody has
A 13-week cash flow forecast is one of the most useful reports an SME can have. How to build it from data you already have in your ERP.
IT vendor lock-in: how to spot you're held hostage — and what to do about it
One IT vendor holds your data, source code and system knowledge. How to recognise lock-in and escape without disaster — a practical guide for SMEs.
The IT bus factor: what happens when „Mark from IT" disappears
All your company's IT knowledge in one person's head is a time bomb. How to measure the risk and reduce it in a small company — a practical guide.
Supplier portal in a manufacturing SME: when to build one, when to skip it
A supplier portal instead of PDF emails and phone chases for delivery confirmations. When to build one, when to skip it — a practical guide for SMEs.
Customer profitability in your ERP: figuring out who really pays
Revenue is not profit. How to calculate real customer profitability in an SME ERP — including shipping, returns, discounts and time-to-serve.
Cloud cost control for SMEs: FinOps in plain language
Your Azure or AWS bill started creeping up for no obvious reason? A practical guide to cloud cost control for small and medium companies.
Standardising workstations in an SME: one image instead of 20 different laptops
Configuring each new laptop by hand costs 3–5 hours and leaves you with 20 different "company" machines. How to do it once, properly, in an SME.
Barcodes in an SME warehouse: how to roll them out without stumbling
Practical guide to rolling out barcodes and scanners in a 10–50 person SME warehouse. Hardware, ERP integration, process and a real example.
CMMS in a small manufacturing company: the end of firefighting
A CMMS in a small manufacturing SME isn't yet another system. It's how breakdowns stop eating half your week. A practical guide.
When a salesperson leaves with your customer list: what actually works in an SME
A classic SME nightmare: a key salesperson leaves for a competitor and "takes" your customer database. A practical guide to what actually works — before and after.
Supplier bank account change fraud: how not to lose 200,000 on a single email
A fake request to change a supplier's bank account is one of the most expensive attacks on SMEs. How to build a simple verification procedure.
Duplicates in integrations: why the same order lands in your ERP twice
Double invoices, duplicated orders, goods shipped twice. A practical guide for SMEs on where integration duplicates come from and how to stop them.
Company fleet management in an SME: GPS, fuel cards, and integration with accounting
GPS, fuel cards, servicing, insurance — how to wire fleet operations into accounting and ERP in a company of up to 50 people. A practical guide.
Voice deepfake of the CEO: why it works and how to block it in your SME
Cloning someone's voice from 30 seconds of audio now costs less than a coffee. How Polish SMEs are losing money to fake "calls from the boss" — and how to block it.
Poland's e-Delivery for SMEs: how to plug the mailbox into your workflow before someone misses a deadline
Poland's e-Delivery is not just another email inbox. It has a 14-day deemed-delivery rule. How to plug it into your document flow so nothing slips.
Cyber tabletop: the two-hour fire drill that exposes real gaps in your incident plan
How a two-hour tabletop reveals more gaps in your ransomware plan than a year of paper audits. A practical scenario and question list for SME leadership.
Shared mailboxes in an SME: no more password that half the company knows
A shared password for biuro@ and invoices@ is one of the biggest risks in an SME. How to fix it in Microsoft 365 without turning the company upside down.
Secure document sharing with your accountant — the practical SME guide
Email attachments, WeTransfer, USB drives — the most common ways SMEs send documents to their accounting firm are also the riskiest. How to do it right.
Stock reservations in your ERP: how to stop selling the same item twice in an SME
Two sales reps promise the same stock to two customers. It's not that the reps are stupid — the ERP has no reservations. How to fix it in an SME.
Contract management for SMEs: a register, alerts and four simple rules
A contract register, expiry alerts, categories and access rules. Four things that stop a small company from quietly overpaying on auto-renewals.
B2B product configurator for an SME: turning calls and emails into self-service orders
Made-to-order manufacturers drown in enquiries. When a product configurator makes sense in an SME, how to build it, and how not to create an unmaintainable monster.
ERP audit trail: how to stop guessing who changed the price
Without a change log in the ERP, every "who did this?!" ends with no answer. How to enable the audit trail and actually use it in an SME.
Slow ERP: how to diagnose the slowdown before you start talking about a replacement
Has Comarch Optima, enova365 or Subiekt slowed down after a few years? In most cases you don't need to replace the system. Practical diagnostics for SMEs.
Text-to-SQL in a small company: when AI actually answers your margin question, and when it only pretends to
"Ask your ERP in plain English" looks magical in a demo. In production it can hand you numbers that don't exist. A practical guide for SMEs.
Paying your IT vendor: fixed price, T&M and retainer without the illusions
Choosing the right billing model with your IT provider — when a fixed price makes sense, when to bill by hours, when to sign a retainer. Trade-offs and criteria.
Secure IT hardware disposal: how to retire laptops, drives and phones without a leak
An old laptop with an unwiped drive is the cheapest data breach source your company has. Step by step, how to retire IT hardware without a GDPR incident.
Office and warehouse WiFi in an SME: why it's bad and how to fix it
Why SME WiFi drops, throttles and fails in the warehouse. Concrete steps to fix it — without enterprise budgets.
Choosing a business laptop for your SME: how not to buy a lemon for your office team
Consumer vs business class, next-business-day warranty, TPM, docking, fleet standardisation. A practical laptop-buying guide for 10–50-person companies.
AI meeting transcription for SMEs: where it saves time and where it creates a problem
How much time AI meeting transcription really saves in a small company, where it fails, and how to roll it out without leaking client data.
IT metrics for SME leadership: 6 numbers worth reporting monthly
How to measure whether IT is actually working — 6 simple metrics worth putting in front of the board every month. Practical for SMEs, no BI or expensive tooling required.
BOM and cost of manufacture in ERP: what an SME manufacturer needs to know to stop guessing margin
A BOM in Excel and a cost of manufacture "roughly guessed" costs SME manufacturers double-digit margin points. How to fix it in the ERP you already own.
Log management for SMEs: what to collect, where to keep it, and how long
A full SIEM is overkill for an SME, but no logs means no answers after an incident. What to collect, where to keep it, how long — without a SOC.
Cleaning up product master data in ERP: how to fix SKUs after years of chaos, without stopping sales
Duplicates, dead SKUs, three codes for the same product — how to clean up product master data in an SME's ERP without stopping sales for a month.
Sales pricing and discounts in ERP: how SMEs stop giving away margin quietly
Handshake discounts and five versions of the price list kill margin faster than any competitor. How to run a real pricing policy in your ERP.
Month-end close for SMEs: what you can realistically automate in the ERP
Month-end close eats 8 days in a typical SME. A properly configured ERP can bring it down to 3. A practical guide for Polish SMEs.
Business travel expense reporting in SMEs: beyond envelopes of receipts
A mobile app, receipt OCR and ERP integration can reclaim weeks of a year from your accountant. A practical guide for the Polish SME.
User acceptance testing in an SME: how not to sign off on something that doesn't work
UAT is the last moment you can reject a system that doesn't work. How to run it so you don't sign off on something broken.
Retiring legacy software in an SME: how to finally switch off the app nobody wants to touch
You replaced the system three years ago and the old one still runs "just in case". How to plan a proper sunset for legacy software in an SME and actually shut down the server.
ERP permissions and roles: how SMEs can stop giving everyone everything
Sales reps see each other's margins, warehouse staff access HR, ex-employee accounts still active. How to build a sensible role matrix in your ERP.
Returns and RMA in your ERP: how to escape the email and Excel chaos
Returns and complaints in SMEs usually live in inboxes and Excel. How to design the RMA process so your ERP knows what's going on and the customer stops calling every two days.
Automating purchase orders in SMEs: stop sending POs from your inbox
When it's worth automating purchase orders to suppliers, which tools to pick, and how to avoid sinking the project on day one. A practical guide for SMEs.
Sales commissions in your ERP: how to leave Excel and stop arguing every month
Manual commission calculation eats days and breeds fights. How to move it into your ERP in a small company — practically, without over-engineering.
Knowledge base for SMEs: how to pull knowledge out of heads before someone leaves
The bottleneck in a small company is usually one person who knows too much. A practical guide to a knowledge base that doesn't turn into a museum.
Demand forecasting in a small company: Excel, ERP or AI?
When Excel is enough for demand forecasting, when your ERP module helps and when AI truly pays off. A practical guide for SMEs.
Inventory management for SMEs: how to stop freezing cash on shelves
Stock is cash sitting on a shelf. How to set up ABC/XYZ, min/max and a dead-stock report in a small company without deploying a 200k system.
IT outage postmortem: how to stop repeating the same mistakes in an SME
A simple post-mortem template for small companies after an IT outage. No bureaucracy, no blame games, just the questions that actually change something.
AI triage for the info@ mailbox: how to take three hours a day off a team in four weeks
Is your info@ mailbox drowning? Instead of another hire, here is how to deploy AI to triage a shared inbox and take back hours per day.
Passkeys for SMEs: why this really is the end of passwords — and how not to lock your team out of email along the way
Passkeys are the most effective anti-phishing protection an SME can turn on today. How to roll them out sensibly in 2026 without locking anyone out of the systems.
Data retention for SMEs: how long to actually keep emails, invoices and files
Retention isn't just about GDPR. It's also backup cost, leak risk and search chaos. Practical rules for how long to keep what — and how to automate it.
File naming standards for SMEs: the end of ‘quote_final_v3_FINAL_ok.docx'
Naming chaos isn't cosmetic — it means lost quotes, wrong versions sent to clients, and hours wasted searching every week. A simple standard you can roll out in a week.
Hidden costs of an IT implementation in SMEs: why a quote of 90k ends up as a 260k bill
The quote for the new ERP said 90k, the final bill was 260k. A practical guide to the hidden costs of an IT rollout in an SME and how to estimate them up front.
IT vendor handoff: what to secure before the old provider shuts the door
Changing your IT provider? A practical checklist for handing over systems, access, code and documentation — so you don't end up hostage to the old vendor.
Print fleet management for SMEs: stop overpaying for toner and fix the mess
A scattered printer fleet is invisible spend in SMEs. Consolidation, MPS and sensible security — a practical plan without vendor marketing.
TLS certificates in SMEs: a simple system so none of them expires on a Friday night
An expired TLS certificate takes down your shop, customer portal and email. A practical monitoring and renewal system for small and mid-sized companies.
Polish VAT whitelist for SMEs: stop checking every transfer by hand
Automate counterparty bank account verification against the Polish Ministry of Finance VAT whitelist directly from your ERP. Practical guide for SMEs.
ERP database backups: why a server snapshot isn't always enough
A VM snapshot won't replace a proper database backup. How to back up your ERP so you can actually restore Comarch Optima, enova365 or Dynamics AX.
Automated dunning for SMEs: less stress, more cash in the bank
How to automate invoice collection in a small company without damaging customer relationships. Concrete steps, ERP integration and a real deployment example.
BYOD in a small company: personal phones for work without losing control
Employees are already reading company email on their personal phones. The question is whether it happens on your terms or outside them. A practical BYOD plan for SMEs.
API keys and secrets in an SME: how to stop keeping them in Slack messages
Integration keys, service passwords, tokens — in most SMEs they live in chats, spreadsheets, and one developer's head. How to clean it up without building a fortress.
Supplier price list imports — end of copy-pasting from Excel and PDF
How to automate purchase price updates from Excel, PDF and email into your ERP. A practical guide for wholesalers and manufacturers.
SaaS consolidation in SMEs: how to clean up without breaking your team's work
Companies of 20-50 people typically have 25-40 active SaaS subscriptions with overlapping features. A practical guide to consolidation without a civil war.
Security awareness training for SMEs: why a yearly deck doesn't work and what to do instead
A yearly PowerPoint doesn't protect your company against phishing. A practical training program for SMEs that actually changes employee behaviour.
DNS filtering in an SME: the cheapest layer of protection nobody tells you about
DNS filtering blocks malware and phishing before they load. Costs a few zloty per user, deploys in 2 days. A practical guide for SMEs.
Electronic leave requests in an SME: no more paper and email to HR
Paper leave and expense forms steal several hours a week from your HR person. How to build a simple HR portal without a huge implementation.
Integrating Allegro with your ERP: end the manual order re-typing
Selling on Allegro or Amazon and re-typing every order into your ERP by hand? When to invest in real integration and when a middleware tool is enough.
MES-lite for small manufacturers: how to start measuring the shop floor without a half-million project
A small manufacturer doesn't need a €90k MES. They need to know where the hours actually go. A practical guide to MES-lite for SMEs.
Digitizing paper archives in SMEs: from the scanner to the search box
How to digitize a paper archive in a small business so documents take 30 seconds to find instead of 2 hours. A practical step-by-step plan.
A custom API for your ERP: when it pays off and how not to open a security hole
When it's worth exposing a custom API over your ERP in an SME, how to design it, how to secure it, and what the payback looks like. A practical guide for 10–50 person companies.
Software license management for SMBs: how to stop paying for ghosts
Most 10–50 person companies pay for licences no one uses. A simple audit, real subscription-contract traps, and a first step you can take this week.
HR & payroll to ERP integration: stop retyping the payroll every month
How to connect your HR-payroll system with your ERP in an SME, so nobody retypes hundreds of lines every month. Practical guide, no fluff.
An internal chatbot in an SME: will it save HR or waste 10,000 EUR?
An internal AI chatbot for employees sounds like an easy win. When it actually offloads HR and IT — and when it's just an expensive toy. A guide for SMEs.
PIM for SMEs: when the product Excel stops being enough
When your product Excel stops being enough, how to pick a PIM for a small business and avoid a half-million rollout. A practical guide.
Windows Server 2012 R2 and 2016 end of life: what to actually do in an SME
Windows Server 2012 R2 no longer gets patches, 2016 ends in January 2027. A practical migration guide for SMEs still running on an old server.
UPS for SMEs: 15 minutes of power that save the whole day
How to size a UPS for the server, network and workstations in a small business. UPS types, what to protect, maintenance, and a real production plant example.
Backup internet connection for SMEs: when it's worth it, how to do it, what it costs
An internet outage halts your ERP, mail, VoIP and POS. An LTE router with a second SIM costs less than one hour of downtime. A practical SME guide.
Service accounts in SMEs: how to get a grip on the accounts that don't belong to any employee
Service accounts run integrations, backups, printers. Usually nobody knows how many exist or where their passwords live. A practical guide for SMEs.
Admin accounts in SMEs: how to keep them under control before someone clicks the wrong link
One admin password shared across six people is an invitation to disaster. A practical guide to privileged account management in SMEs.
Low-code in an SME: when Make, Zapier and n8n help, and when they hurt more than they help
When low-code (Make, Zapier, n8n) actually saves work in an SME, when it hides a real cost, and how to roll it out without a mess.
Time and attendance tracking in SMEs: when it pays off and when it's a waste of money
Time and attendance in a small manufacturing company — when it really pays off, how to connect a terminal to Comarch Optima or enova365, and what not to do. Concrete, no marketing.
When to replace laptops and IT hardware in an SME — without the marketing fluff
An IT hardware refresh cycle isn't a luxury — it's simple maths. A practical guide for owners of 10-50 person Polish SMEs.
IT helpdesk for SMEs: when Slack stops being enough
When IT tickets scatter across Slack, email and „catch me after lunch", it's time for a proper helpdesk. A practical guide for SMEs — without corporate bloat.
Electronic document workflow for SMEs: when a DMS really pays back in a month
When DMS actually shortens approvals in a small company, and when it's just an expensive PDF in the cloud. A practical guide for SMEs with concrete numbers.
Windows 11 migration for SMEs: a plan that doesn't replace half your laptops
Windows 10 lost support in October 2025. A practical Windows 11 migration guide for 10–50 person companies — without replacing your whole fleet.
Penetration testing for SMEs: real audit or wasted money
When does a pentest actually make sense in a small or mid-sized company? A practical guide: what you get, what it costs, and when the money is better spent elsewhere.
E-signatures for SMEs: simple, advanced or qualified?
Simple, advanced, qualified — three types of e-signature. When each is genuinely enough in a small company and how to roll it out without chaos.
Why nobody uses the new system: IT adoption in SMEs, no sugar-coating
You bought an ERP, CRM or TMS for hundreds of thousands and the team is still living in Excel. A practical guide to IT adoption in a small or mid-sized company.
Microsoft 365 Copilot in SMEs: when it pays off, when it's burned money
Copilot costs about 30 EUR/user/month. When does it actually pay off in an SME, and when is it burned money? Concrete roles, concrete numbers.
Active Directory or Entra ID: when a 30-person SME can drop the domain controller
Windows Server in a cupboard, AD from 2015, and Microsoft 365 in the cloud. When a 30-person company can safely move to Entra ID — a practical guide.
ERP test environment for SMEs: stop testing on production
Testing ERP changes straight on production is roulette. How to set up a cheap sandbox in a small company and stop blocking invoicing on Monday mornings.
Migrating from a file server to SharePoint and OneDrive: how to do it without losing files, permissions or a week of work
Old office file server due for replacement? A practical guide to migrating to SharePoint and OneDrive — what to move, what to leave behind, how to keep permissions intact.
VoIP for SMEs: when it pays off, and when you should stick with your old PBX
Migrating from an old PBX to VoIP/3CX sounds simple but has real traps. A practical guide for 10-50-person companies.
Laptop disk encryption for SMEs: BitLocker, GDPR and the lost device
A lost unencrypted laptop is a GDPR notification within 72 hours. With BitLocker — a hardware replacement form. A practical guide for SMEs.
Email migration to Microsoft 365: how to do it without losing mail or a working week
A step-by-step guide for SMEs migrating company email to Microsoft 365 — what to inventory first, how to plan the MX cutover, what to verify the Monday after.
Microsoft 365 or Google Workspace: choosing an office suite for an SME
Practical comparison of Microsoft 365 and Google Workspace for a Polish SME. When each makes sense, what they cost, where the traps are.
SSO for SMEs: when one login really pays off
When a 30-person company really needs SSO, how to deploy it on Entra ID or Google Workspace, and what you actually gain. Concrete advice for SMEs.
Office server or cloud: how to actually do the math for this SME decision
Old office server due for replacement? The cloud vs on-premise decision broken down into costs, risk and migration time. A practical SME guide.
B2B customer portal in an SME: when it makes sense, and when it's wasted money
Is a B2B customer portal worth the money? When it pays off, how much it costs, and how not to fall into the "DIY webshop" trap.
MDM and Intune for SMEs: control over company laptops without overkill
When a small company really needs MDM, what Intune actually does and what it costs. A concrete rollout case from a 28-person agency.
Choosing a CRM for your SME: from Excel to a system without a misstep
Which CRM to pick for a small company, when to formalise sales, and how not to buy a subscription with 80% unused features. A practical guide for SMEs.
Choosing an ERP for your SME: what the salesperson won't tell you
How to choose an ERP for a small company without overpaying by PLN 150k. What to write down before demos, what to negotiate in the contract, how not to buy shelfware.
SLA with your IT vendor: how to read the contract and what to negotiate before you sign
What "4-hour response" actually means, what your SLA doesn't cover, and what to negotiate before you sign a service agreement with an IT vendor.
Power Platform for SMEs: when Power Automate and Power Apps actually help
Power Automate and Power Apps look free and easy. When do they actually help SMEs, and when do they leave tech debt behind? A practical guide.
IT infrastructure monitoring in an SME: what's really worth watching
A practical guide to monitoring IT infrastructure in an SME. What actually matters, who answers the alerts and how not to overspend on tools.
Bank to ERP integration: no more manual statement imports
How to automate bank statement download into your ERP and payment matching. A practical guide for SMEs — Optima, enova, mBank, ING.
WMS for SMEs: when a paper warehouse stops being enough and how not to buy a system that's too big for your company
A small warehouse can run on paper — for a while. When WMS actually starts paying off in an SME and how not to oversize it. Real numbers from Polish companies.
Cyber insurance for SMEs: when it makes sense, when it's theatre
A cyber policy doesn't replace MFA and backups. What insurers really demand, what the policy covers, and when it's worth it for a small company.
EDI with retail chains: how a small supplier survives the rollout
The chain demands EDI, you have 18 people and Comarch Optima. Three technical paths, real costs and the traps the first quote won't tell you about.
Remote access for SMEs — the end of RDP on a public IP
RDP exposed to the internet is today's most common ransomware entry point in SMEs. What to use instead — VPN, ZTNA and a sane minimum for 10–50 people.
When Excel becomes the company system — and how to leave it without a disaster
In every other small company we visit, a critical process runs on an Excel file with 40 tabs. How to spot the tipping point and what to do instead.
Modernising a legacy in-house app: maintain, rewrite or migrate to SaaS
That old Access or WinForms app has been "just about holding on" for two years. How to decide whether to maintain, rewrite or move to SaaS — without burning the budget.
AI usage policy for SMEs: the one-page version your team will actually read
Your employees already use ChatGPT on company data. The question is whether you have a policy. A practical template for SMEs — no legalese.
Courier integration with ERP: how to stop pasting shipping labels by hand
How to wire DPD, InPost or GLS into your ERP so labels are generated from the order — and your warehouse gets back a dozen hours a week.
NIS2 in practice for SMEs: when your customer sends a 14-page questionnaire
NIS2 usually reaches small companies not from a regulator, but as a 14-page supplier questionnaire from a large customer. A practical guide for 10–50-person firms.
IT documentation for SMEs: what to write down before your admin walks out
When the only IT person in your company quits, they usually take the knowledge with them. A short, practical guide to what's worth writing down.
Antivirus isn't enough: EDR for SMEs — what to buy and how not to overpay
Classic antivirus protects against known viruses. Ransomware, fileless attacks and lateral movement need EDR. A practical guide for SMEs.
IT onboarding for new employees: how to nail day one before it starts
How to set up a new employee's first day in an SME so they have accounts, hardware and access from the morning. A practical IT checklist for 10–50 person companies.
Patch management for SMEs: why neglected updates are the cheapest road to ransomware
Most SME breaches come through holes whose patch has been available for months. A practical guide to patching for 10–50 person companies, without expensive tooling.
IT cost audit for SMEs: where the money really leaks
A practical guide to auditing IT spend in a small or mid-sized company. Licenses, duplicated tools, forgotten contracts — where to look for savings.
IT business continuity for SMEs: the one-page document almost nobody has
A BCP in a small company isn't a 200-page report. It's one A4 page that can be read at 3 a.m., the night your main server has just died.
Password manager for SMEs: no more sticky notes, no more 'passwords.xlsx'
Passwords in browsers, on sticky notes and in a "passwords.xlsx" file are a quiet bomb. How to roll out a password manager in a small company without the team hating it.
IT asset inventory for SMEs: what you actually own — and what it costs you
Most SMEs can't say what IT they really own. How to run a solid inventory of hardware, licences and SaaS without expensive IAM software.
Microsoft 365 doesn't back up your data — what every SME owner should know
Microsoft guarantees service availability. Your data is your responsibility. A practical guide to Microsoft 365 backup for SMEs, with real scenarios and costs.
SPF, DKIM, DMARC for SMEs: stop invoices landing in spam and people spoofing your company
Your emails land in clients' spam and someone is spoofing your domain? SPF, DKIM and DMARC in plain language — what they are and how to roll them out in an SME.
MFA for a small business: where to actually switch it on, and how not to lock out your team
A stolen password is the most common way an SME loses its mailbox and money. MFA shuts that down — if you switch it on in the right places.
KSeF and your ERP: how to connect the system so invoices don't bounce with an error
KSeF is now mandatory in Poland. Your accountant handles the law, but ERP integration decides whether invoices clear. What breaks and how to fix it in an SME.
AI for supplier invoices: not a chatbot, just boring data extraction that pays off
The fastest payback from AI in a small company isn't a chatbot — it's automatic reading of supplier invoices. How to roll it out in accounting, where it breaks, and where to start.
Management reports from your ERP: how to stop rebuilding Excel every Friday
How to turn a weekly ERP export into one self-updating management dashboard. A practical guide for SMEs — no data warehouse, no expensive BI.
Employee offboarding from IT: what really needs to be disconnected
What to disconnect when an employee leaves. A practical IT offboarding checklist for small and medium businesses — from M365 accounts to vendor portals.
Online store and ERP sync: how to kill overselling and manual imports for good
Why manual CSV exports between your online store and ERP guarantee refunds and overselling. How to build a sync that actually works in an SME.
Cleaning customer master data in ERP: how to remove duplicates without paralysing the company
Duplicates in your customer file aren't cosmetic — they break reports, mis-segment marketing, and quietly cost real money. A practical guide for SMEs, no MDM theory.
Quote automation for SMEs: how to issue a solid quote in 10 minutes instead of 2 hours
Issuing a quote can eat half a salesperson's day. A practical guide to cutting SME quoting time to under fifteen minutes — without magic and without "AI" in the name.
Shadow IT in SMEs: the tools the owner can't see, but the company pays for
Trellos, Dropboxes, Canvas, private Google Drives — a typical 30-person company runs a dozen tools the owner doesn't know about. How to take back control.
Network segmentation for SMEs: why a flat network is an invitation for ransomware
A flat network in an SME is a free highway for ransomware. A practical segmentation guide for 10–50 person companies, without enterprise theory.
How to pick an IT vendor without getting burned: 6 red flags that cost the most
Most SMEs pick an IT vendor on price and first impression — then pay for it for the next three years. 6 red flags you can spot before signing.
Build vs Buy: when custom software actually pays off in an SME
When does it make sense for a small company to build custom software, and when is buying off-the-shelf the right call? A practical, no-hype decision guide for SMEs.
Phishing in SMEs: how to teach the team not to click and not to pay fraudsters
Most break-ins at SMEs start with one click on a fake invoice or a payment to a swapped bank account. A practical guide to defending against phishing and BEC.
SME ERP migration: what usually goes wrong and how to avoid it
Most ERP migrations in small companies blow past budget and timeline not because of the software, but because of unverified assumptions. A practical guide for SMEs.
In-house IT or external partner? How not to overpay for IT in an SME
When does it pay to hire an in-house IT person in a 10–50-person company, and when is outsourcing better? A practical cost breakdown and the hybrid model that usually wins.
System integration for SMEs: how to escape the chaos of Excel and manual re-typing
When does manually copying data between ERP, warehouse and webshop start costing real money? A practical guide to system integration for SMEs.
AI readiness audit for SMEs: how to check whether your company is ready for AI
A practical AI readiness audit for SMEs in 5 steps — data, infrastructure, team, budget, pilot. What to actually check before investing in AI.
Does your backup actually work? A short drill that changes everything
A backup you've never restored isn't a backup — it's a hope. A practical guide to restore testing for small and mid-sized companies.
How to prepare your SME for AI: 3 foundations before you start
Before deploying AI, you need clean data, integrated systems and smooth processes. A step-by-step guide for SMEs.